Join us at the 2020 Window Depot National Meeting

San Antonio, Texas

January 15-19 of 2020

The Hilton Palacio del Rio in San Antonio, Texas will be hosting our annual meeting in 2020!

The hotel is located at this address:
200 South Alamo Street
San Antonio, TX 78205

  • Located on the beautiful, action-packed River Walk!
  • Located just 15-20 minutes from the SAT Airport.
  • Reserve your room below!
  • Deadline for reservations is December 6th. Book early! We have a limited number of rooms at the discounted group rate & we anticipate selling out!
  • All early-bird registrations received before September 3rd will receive a special $150 cash bonus.
  • Questions? Email Cassie at cassie@oddballescapes.com for info.

Your Meeting Itinerary

Early-bird registration closes September 3rd. Deadline is December 6th.

Rooms are limited at the discounted group rate! We only have a limited number of rooms available at the locked-in lower group rate.  We anticipate selling out, so register early! Please read the room details described below, and then fill out the registration form in the next section. Questions? Please email Cassie at cassie@oddballescapes.com.

Standard guestroom
4-night total price $988.20

Base rate $209 per night + taxes.
Rate is based on one or two people per room.
Choose from 1 or 2 beds (requests only, not guaranteed). 
Accessible rooms available upon request (if available).

****Upgrade to River Walk view for $50 per night!****
***Upgraded rate is $1224.68 after taxes.****

Locked-in group rates through December 6th.

Read me! You need to know this.

  • Cancelation policy. Cancelling your reservation before January 11, 2020 will result in no charge. Canceling your reservation on or after January 11, 2020, OR FAILING TO SHOW, will result in a charge to your credit card that is equal to the first night's stay per room. Taxes may apply. Failing to call or show before check-out time after the first night of a reservation will result in cancellation of the remainder of your reservation. If you need to cancel, please notify the hotel immediately at 210-222-1400.
  • Early departure fees. If you are at the hotel and need to check out prior to your requested checkout date, the hotel will add an early checkout fee to your individual account, currently $100. Guests wishing to avoid an early checkout fee should advise the hotel at or before check-in of any change in planned length of stay. To help avoid these fees, please notify Cassie of any date changes BEFORE you arrive.
  • More than 2 people? Rates shown above are based on one or two people per room. However, some rooms will accommodate 3 or 4 guests. The rate remains the same if the 3rd and 4th guests are children. However, if more than 2 adults are staying in the room, the hotel will charge a different per-night rate. The nightly rate for a room with three ADULTS is $234 plus tax, and the nightly rate for a room with four ADULTS is $259 plus tax. Please contact Cassie to customize the number of people that will be staying in the room.
  • Need different dates? Not a problem. We have a locked-in rate of $209 +tax for those that want to arrive early or stay beyond the dates of our meeting. These rates are valid three days prior to, and three days after our event dates. To request additional nights simply include YOUR customized dates on the registration form. Your rates will be adjusted according to the number of nights you're staying. Or contact Cassie with questions, at cassie@oddballescapes.com
  • Other questions? Email Cassie with questions, at cassie@oddballescapes.com

Register here...

Please fill out this form, and then Cassie will send you a link to securely collect your payment details.

What's included...

Hotel amenities include:

  • Free basic wireless internet access in all guest rooms (a savings of $12.95 per person per day)
  • Fitness center
  • Need accessibility? Ask Cassie for the full list of accessible services provided at the hotel.

Available for an additional fee:

  • Parking valet $44/night (self-parking is not available). A public parking garage is nearby.
  • 5 onsite restaurants and bars, including:
    Coffee Cupboard
    Durty Nelly's Irish Pub
    River's Edge Cafe
    Tex's Sports Bar
    Rincon Alegre Lobby Bar

Room amenities include:

  • All rooms include a private balcony with a downtown city view. Or upgrade to balcony with a River Walk view!
  • Mini-refrigerator + coffeemaker
  • 49-inch HD TVs
  • Sizable workstations
  • Rooms include a safe, a hair dryer, as well as an iron and ironing board.

Photos of the Hilton Palacio del Rio...

Free time! San Antonio has so much personality. We encourage you to explore the area on your free day on Saturday. Here are top attractions to visit...

When in San Antonio you can check out these iconic sites!

san antonio texas the alamo pixaby

The Alamo

Visit this historic site that's within walking distance from the hotel, and learn about the site of the Battle of the Alamo in 1836.

san antonio texas canal boat pixaby

River Cruise

A relaxing and scenic way to experience the River Walk that sits one story below street level, as it winds and loops under bridges.

San Antonio Tower of the Americas pixabay horizontal

Tower of the Americas

This 750-foot landmark features an observation deck, revolving eatery, stationary bar, and a 4-D adventure ride.

Ripley's Believe it or not San Antonio attractions website CROPPED

Ripley's Believe It or Not!

Within steps from the River Walk, this museum features oddities on display in dozens of galleries and hands-on

San Antonio Historic Market Square website cropped

Historic Market Square

This outdoor plaza is the largest Mexican market in the US, spanning three blocks that are lined with shops and restaurants.

San Antonio Botanical Garden header-visit 2 cropped

Explore the area!

San Antonio is known for its unique museums, botanical gardens, amusement parks, and more! Get out and explore SA!

Frequently Asked Questions

Here's what you need to know about the 2020 National Meeting in San Antonio, Texas
Have an additional question? Email Cassie at cassie@oddballescapes.com.

Yes! If you’re unsure if you can attend and are not quite ready to submit your room reservation, that’s okay. Please email Cassie to let her know that you’re considering attending, at cassie@oddballescapes.com.  It’s important to have a head count. Plus, if rooms begin to sell out, Cassie can contact you regarding your decision before the event officially sells out.

You can view the room category options above. Scroll to the large green “Register Here” section in the middle of the page to reserve your room. You must click on the orange button so that you can reserve your room with our event. You must register directly at this link in order to receive group rates and secure your discounted room category. Please, do NOT go to the Hilton Palacio del Rio’s site and start a new reservation. The total room rates after tax will be higher, and you will not be included in our room block. We want you to be a part of our group so that you enjoy the additional benefits we will be offering.

Under the room information, we’ve listed the total amount after taxes for each of the 2 room categories available. We did this as a convenience so that there are no surprises. We want you to know the total price. You will also see the nightly room rate + tax rate below the total rate. Please note, if you are shortening or extending your stay, your room rates will be adjusted accordingly.

The 2020 National Meeting will be held at:

Hilton Palacio del Rio
200 South Alamo Street
San Antonio, TX 78205

Each guest will be responsible for his or her own flights to/from the San Antonio area. Since each guest is coming from a different city, group rates are not available. Most guests will prefer to book their flights themselves so that they can choose their departure airport, preferred airline, and preferred itineraries. The suggested airport is the San Antonio International Airport, often referred to as SAT in search engines.

To San Antonio: We recommend that flights arrive in the morning or early afternoon on Wednesday, January 15, 2020.
From San Antonio: We recommend not to fly home on Friday, as meetings will still be taking place today and will not wrap up until 4:00pm. Plus, we invite you to join us in the Terrace Garden at 6pm Friday evening for a Farewell Reception.

Most guests will prefer to book their flights themselves so that they can choose their departure airport, preferred airline, and preferred itineraries. However, if you need assistance booking your flight, you can email Cassie at cassie@oddballescapes.com with the following information: 1) preferred departure airport, 2) preferred airline, and 3) the number of passengers (including yourself). Please include your phone number so that she can contact you regarding different flight itinerary options.

Unfortunately, shuttles are not provided from the airport to the hotel. When you arrive to the airport, simply go to the baggage claim area and follow the signs to the taxi/ground transportation area. Here you can arrange for a taxi/uber/shuttle to take you to the hotel. Plan on paying approximately $30-35 one way for a taxi. (This is an estimate, and may vary based on traffic.)

At the end of the event, you can speak with the Bell Desk at the hotel, and they will help arrange transportation back to the airport.

Unfortunately, parking is not free. Valet parking is available for $44 per night plus tax. Self-parking is not available at this hotel.  Please keep this in mind if you plan on driving to the event, or are planning on using a rental car.

There is a public parking garage called RiverBend Garage located about a block from the hotel. Basically, it is located behind the hotel. The rate for all day parking is $25 (prices subject to change without noteice), and it does not include in and out privileges. You will pay directly at the garage, as these charges cannot be posted to the guest room account. Here is a map so that you can see where the parking garage is located in relation to the hotel…

Riverbend parking garage location

Yes! Please keep in mind that parking at the hotel is $44 per night per vehicle. (More details in the FAQ “Is parking free at the hotel?”)

If you prefer to drive a vehicle during your stay in San Antonio, you can either arrange a rental car yourself, or Cassie can help you with rental car arrangements. Simply email Cassie at cassie@oddballescapes.com, and request a rental vehicle. Be sure to specify the style of vehicle you prefer – economy, compact, standard/full, or SUV. She will then email you a quote for a rental car from the SAT airport for the duration of your stay. (Please let her know if you prefer different dates or pick-up/drop-off locations.)

Activities are optional. We will provide you with a list of nearby attractions in your Welcome Packet once you arrive to the hotel. Remember, you have Free Day on Saturday the 18th. Customize it as you wish! 

Food is as you wish! Everyone’s tastes are different, so feel free to eat at the hotel or explore the various restaurants in the area. The hotel features 5 on-property restaurants and bars:
Rivers Edge, open 6:30am-11:00pm Sun-Thurs, open until 12:00am on Friday and Saturday.
Coffee Cupboard, open 6:00am-9:00pm.
Tex’s Sports Bar (on the river), open 4:00pm-12:00am Mon-Thurs, open 11:00am-12:00am Fri & Sat, open 11:30am-12:00am Sunday.
Durty Nelly’s Irish Pub (on the river), open 11:30am-2:00am, doesn’t open until 12:00noon on Sunday.
Rincon Alegre Lounge (lobby), open daily at 4:00pm.
Room Service, open 6:00am-11:00pm Sun-Thurs, open until 1:00am on Friday and Saturday

Your Welcome Packet will provide a list of local restaurants in the River Walk area.

Note: A lunch will be offered at 12:00 noon for those attending the meetings start on Thursday and Friday.

The event includes: 
Welcome cocktail drink at the reserved outdoor Terrace Garden on Wednesday evening.
National Meeting sessions on Thursday & Friday.
Farewell Reception at the reserved outdoor Terrace Garden on Friday evening, with entertainment (subject to change).

You are responsible for: 
Your flights to/from the San Antonio area.
Your hotel room at the Hilton Palacio del Rio.
Transportation from the airport to the hotel.
Parking charges of $44 per night for valet parking. Self-parking is not available at the hotel. (Please factor this in if renting a car!)
Optional activities in the San Antonio area.
Daily food and drink.
Optional costs such as rental car, souvenirs, or extended travel plans.

We look forward to seeing you in 2020!

Comments about past reunions:

Send us your reunion experience or story! Email them to cassie@oddballescapes.com.

Join us at the 2019 Window Depot National Meeting

Fort Lauderdale

January 9-13 of 2019

The 2019 National Meeting will be held at the Ocean Sky Hotel + Resort in Ft. Lauderdale

  • All rooms feature views of the ocean or the intracoastal waterway!
  • Located just 15-20 minutes from the FLL Airport.
  • Reserve your room below!
  • Deadline for reservations was December 6th. Still want to come? Email Cassie at cassie@oddballescapes.com to discuss availability & rates.
  • Questions? Email Cassie at cassie@oddballescapes.com for info.

Photos of the Ocean Sky Hotel + Resort...

What's included...

Hotel amenities include:

  • NO resort fees!
  • Free high-speed wireless internet access
  • Heated oceanfront swimming pool
  • Outdoor oversized jacuzzi
  • Pool deck with chaise lounges
  • Pool towels
  • Business center
  • Need accessibility? Ask Cassie for the full list of accessible services provided at the hotel.

Available for an additional fee:

  • Parking valet or self-parking $18/night
  • Poolside cabanas
  • 9-hole miniature golf course
  • Water sports rentals - kayaks, jet skis, and boogie boards
  • Shuttle services to nearby attractions
  • Coin-operated guest laundry facility
  • Indoor/outdoor restaurant
  • Tiki bar
  • Gift and sundry boutique
  • Room service

Room amenities include:

  • Balcony with ocean or intracoastal views
  • Mini-refrigerator, microwave + coffeemaker (some rooms include full kitchenette)
  • LCD flat-panel TVs
  • Work desk with chair
  • Rooms include a safe, a hair dryer, an AM/FM alarm clock radio, telephone with voicemail, expanded cable with movie channels, as well as an iron and ironing board.
  • Complimentary USA Today (limited copies available)

Registration deadline has passed! deadline December 6th!

Deadline for registration was December 6th.  Early registration was strongly encouraged!  Still want to come? Please talk with Cassie to discuss room availability and rates. Email her at cassie@oddballescapes.com or call 330-790-1230. 

Standard
***limited availability***
***first-come, first-served***

Ocean Sky Fort Lauderdale rooms 10 - standard two double

Approx. 306 sq. ft.

King or two double beds.

Balcony with partial ocean or intracoastal views.

Mini-fridge and microwave.

Coffee maker with complimentary coffee.

contact Cassie for rates

Deluxe
***limited availability***
**first-come, first-served**

Ocean Sky Fort Lauderdale rooms 06 - deluxe room with kitchenette 2

Approx. 306 sq. ft.

King or two double beds.

Balcony with partial ocean or intracoastal views.

Kitchenette with cooktop, mini-fridge, microwave, and granite countertops.

Coffee maker with complimentary coffee.

Dining area.

contact Cassie for rates

Suite Ocean Front
***limited availability***
**first-come, first-served**

Ocean Sky Fort Lauderdale rooms 03 - suite parlor kitchenette

Approx. 646 sq. ft.

King or two double beds in a separate bedroom.

Windows & balcony with ocean views.

Kitchenette with cooktop, mini-fridge, microwave, and granite countertops.

Coffee maker with complimentary coffee.

Dining area.

Living area with seating and a pullout couch.

Luxurious guest bathroom featuring marble floors.

contact Cassie for rates

Deadline was December 6th!  Please contact Cassie to discuss availability & rates BEFORE filling out this registration form.

You must reserve your room directly at this link in order to receive group rates and secure your room category. Simply enter the reservation and payment information, then click Submit. Cassie will call or email you to confirm your reservation within 1-3 business days. 

Please note that we will ask for your credit card in order to make your reservation, BUT your card will NOT be charged. You will be charged upon check-in at the hotel. So, you MUST bring the card (or an alternative card) with you in order to pay for your reservation when you arrive.

Need to customize your reservation?

  • Need different dates? Not a problem. Simply include YOUR customized dates on the registration form. Your rates will be adjusted according to the number of nights you're staying. Or contact Cassie with questions, at cassie@oddballescapes.com.
  • More than 2 people? Rates shown above are based on two people per room. There is no additional charge for children 17 years of age and younger who are in the room with the parent(s). However, some rooms will accommodate 3 or 4 guests. Each additional guest 18 years of age or older will be charged a $10 per person per night, added directly onto their room reservation. Rollaway beds may be available for an additional rate. Room sharing is allowed, but we ask that you abide by the hotel rules, and factor in the additional fee.
  • Other questions? Email Cassie with questions, at cassie@oddballescapes.com.

Frequently Asked Questions

Here's what you need to know about the 2019 National Meeting in Fort Lauderdale, Florida.
Have an additional question? Email Cassie at cassie@oddballescapes.com.

Yes! If you’re unsure if you can attend and are not quite ready to submit your room reservation, that’s okay. Please email Cassie to let her know that you’re considering attending, at cassie@oddballescapes.com.  It’s important to have a head count. Plus, if rooms begin to sell out, Cassie can contact you regarding your decision before the event officially sells out.

You can view the room category options above. Scroll to the large green “Register Here” icon in the middle of the page to reserve your room. You must click on the orange button so that you can reserve your room with our event. You must register directly at this link in order to receive group rates and secure your discounted room category. Please, Do NOT go to Ocean Sky’s site and start a new reservation. The total room rates after tax will be higher, and you will not be included in our room block. We want you to be a part of our group so that you enjoy the additional benefits we will be offering.

Under the “Reserve Your Room” section, we’ve listed the total amount after taxes for each of the 3 room categories available. We did this as a convenience so that there are no surprises. We want you to know the total price. You will also see the nightly room rate + tax rate below the total rate. Please note, if you are shortening or extending your stay, your room rates will be adjusted accordingly.

Unfortunately, parking is not free. Valet and self-parking is available for $18 per night.  Please keep this in mind if you plan on driving to the event, or are planning on using a rental car.

The 2019 National Meeting will be held at:

Ocean Sky Hotel & Resort
4060 Galt Ocean Drive
Ft. Lauderdale, FL 33308

Each guest will be responsible for his or her own flights to/from the Fort Lauderdale area. Since each guest is coming from a different city, group rates are not available. Most guests will prefer to book their flights themselves so that they can choose their departure airport, preferred airline, and preferred itineraries. There are two main airports to choose from: FLL = Fort Lauderdale Hollywood International airport  is the closest, or MIA = Miami International Airport which is a bit farther away.

To Florida: We recommend that flights arrive in the morning or early afternoon on Wednesday, January 9, 2018.
From Florida: We recommend that flights depart no earlier than 11:00am on Sunday, January 13, 2018.

Most guests will prefer to book their flights themselves so that they can choose their departure airport, preferred airline, and preferred itineraries. However, if you need assistance booking your flight, you can email Cassie at cassie@oddballescapes.com with the following information: 1) preferred departure airport, 2) preferred airline, and 3) the number of passengers (including yourself). Please include your phone number so that she can contact you regarding different flight itinerary options.

Yes! If you prefer to drive a vehicle during your stay in Fort Lauderdale, you can either arrange a rental car yourself, or Cassie can help you with rental car arrangements. Simply email Cassie at cassie@oddballescapes.com, and request a rental vehicle. Be sure to specify the style of vehicle you prefer – economy, compact, standard/full, or SUV. She will then email you a quote for a rental car from the 9th to the 13th from either the FLL or MIA airports. (Please let her know if you prefer different dates or pick-up/drop-off locations.) Please keep in mind that parking at the hotel is $18 per night per vehicle.

Activities are optional. We will provide you with a list of nearby attractions in your Welcome Packet once you arrive to the resort. Remember, you have Free Day on Saturday the 12th. Customize it as you wish! And for those of you who register early, by October 19th, you will receive a $150 activities credit (one per room) to put toward the cost of doing something fun during your free time.

Food is as you wish! Everyone’s tastes are different, so feel free to eat at the hotel or explore the various restaurants in the area. The hotel features an on-property dining option – Cedars Palace Restaurant. It is open for breakfast, lunch, and dinner. The breakfast menu is from 7:00am until 11:00am. Then lunch and dinner are available from 11:00am until 10:00pm.

Your Welcome Packet will provide a list of local restaurants in the St. Pete Beach area.

Note: A light brunch/snack will be offered at 9:30am before the meetings start on Thursday and Friday. But for a full meal, we suggest eating breakfast prior to the meetings.

The on-site bar is open until 10pm nightly so that guest rooms are not disturbed. However, additional bars are within walking distance from the hotel. 

The ocean front pool is outside and heated. An outdoor oversized jacuzzi is also available. The hotel provides complimentary pool towels – you do not need to bring a room towel down to the beach area!  There is also an accessible pool lift available! Chaise lounges are set out on the pool deck and are complimentary to use. However, if you seek more privacy, poolside cabanas are available for an additional fee. 

We ask that you please respect the pool rules and hours. 

The beach is located just steps from the hotel – you do NOT need to cross any roads from this hotel to access the beach (which is very common in the Ft. Lauderdale area). 

The event includes: 
Welcome cocktail drink at the reserved outdoor space on Wednesday evening.
National Meeting sessions on Thursday & Friday.
Surprise event on Thursday evening, with food, drinks & entertainment. (subject to change)

You are responsible for: 
Your flights to/from the Fort Lauderdale area.
Your hotel room at the Ocean Sky Hotel & Resort.
Transportation from the airport to the hotel.
Parking charges of $18 per night for valet or self-park. (Please factor this in if renting a car!)
Optional activities in the Ft. Lauderdale & Miami area.
Daily food and drink.
Optional costs such as rental car, souvenirs, or extended travel plans.

We look forward to seeing you in 2019!

Contact Oddball

  • 330-790-1230
  • contactus@oddballescapes.com
  • We are located in northeast Ohio. We use video messages to provide a personal touch for those living outside of our area.

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